Attendance policy
 

Absences
It is the parent’s responsibility to report each and every absence. Please call the school office a day before or before 9:00 am and provide the student’s name and grade level. Your call will be recorded on the answering machine (24 hours a day) or handled directly by office personnel. In order to obtain the best possible education, it is important that students attend class on a daily basis and arrive on time. Regular classroom participation is necessary to achieve the best possible learning situation for every student. This policy statement has been developed to encourage good attendance and to discourage tardiness. Our goal is to maximize every student’s opportunity to learn. Attendance is the responsibility of parents and students. A student must attend class regularly to receive a passing grade. A student who is absent from school more than 4.5 days per quarter and whose absence has materially affected academic progress, may receive a lower grade or be retained at the discretion of the school administration
 

Excused Absences

1. Illness: A doctor’s/parent note of reason for absence is required for your student’s attendance file.

2. Medical appointments or treatments: Will require a doctor’s note for the student’s attendance file.

3. Religious holidays: A parent note is required for the student’s attendance file

4. Death: A parent note is required for the student’s attendance file.

5. Personal or family emergency: A parent note is required for the student’s attendance file.

 

Unexcused Absences

1. Family vacations.

2. Non-Medical appointments.

3. Babysitting.

4. Absence for any other reason that does not meet the criteria of an excused absence.

   5. A student who is absent from school without notice.
 

Early Release
Parents are requested to schedule appointments to avoid the need for an early dismissal. If it becomes necessary for the student to be released from school for a doctor/dental appointment or other unavoidable emergencies, the following procedure should be followed:

1. Parent/Guardian will need to send a handwritten note to school (or call the school) that states the student’s first and last name, date and time of release, and the reason for the early dismissal. The student is to bring this note to the office before school begins.

2. All students must be signed out by a parent/guardian (or someone designated by the parent/guardian on the emergency card) in the office before leaving the building.

3. The written note will be kept in the students attendance file.

 

Tardiness
Being on time is a life skill important to each student’s future, and schools share the responsibility to teach the importance of this skill. Tardiness of individual students interrupts instructional time for all students. Promptness to class allows the teachers to begin the instruction on time for everyone. Tardiness to class is defined as not being physically in the room at 8:00 am.

1. Three tardies is equal to 1 unexcused absence

2. Three unexcused absences due to tardiness will result in a 9:00 am detention on the following school day.

3. If tardiness continues suspension from school will be at the discretion of the administration.

Student’s Responsibilities
To attend school daily, on time and participate fully. The student who has been absent has the responsibility for securing and completing make-up assignments. The class work must be made up within a specific time period equaling one day make-up per one day absence. In case of a pre-arranged absence, the class work is due the day the student returns to school. All work not made up within the time limit will be graded zero.
 

Administrator’s Responsibilities

1. To review the attendance of students and to contact parent/guardian when a student has excessive absences.

2. To take appropriate steps, to insure that students attend school in a timely manner on a regular basis.

3. 5 (five) absences: Parents will be notified of days absent and reminded of the need for regular attendance by letter or telephone.

4. 10 (ten) absences: A mandatory meeting with parents and principals will be held to develop an intervention plan regarding attendance. The intervention plan will be pro-active and problem solving in nature.

5. 18 (eighteen) absences could result in retention (4.5 per quarter).

6. Discipline guidelines (uniform, behaviour, anti – bulling)

Uniform Policy

1. Students must wear the complete, clean, and proper uniform as prescribed by the school.

2. No alterations or additions (badges, pins, stickers) are allowed unless approved by school authorities.

3. Hair must be neat and tidy. Boys should have trimmed hair; girls with long hair must tie it back.

General Behaviour

1. Politeness, respect for peers, staff, and property is expected at all times.

2. Use of abusive language, cheating, stealing, or vandalism is strictly prohibited.

3. Mobile phones and electronic gadgets are not allowed during school hours.

Anti-Bullying Policy

1. The school maintains a zero-tolerance policy towards any form of bullying—physical, verbal, or cyber.

2. Any bullying incident should be reported to a teacher or counsellor immediately.

3. Offenders may face suspension or expulsion, depending on severity.

Library Rules:

1. EIS Library is a Silent Zone. Students must maintain silence in the library.

2. Students are not allowed to enter the library with food, water and personal items. They must keep their bags outside the library before entering.

3. Each student has to show their book at the exit during dispersal.

4. For any loss or damage to the library book, the student has to replace the same within a week or pay the cost of the lost/ damaged book.

5. Each student must check the library book while it is being issued and notify the librarian if there are any defects.

6. If any scribbling or damage to the book is found at the time of return, the student will have to replace the book or pay the cost of the lost/

7. damaged book.

8. Students have to replace a book or pay the cost of the lost/ damaged book if they misplace it.

9. Students of Class X and XII should submit the clearance slip (issued by the Librarian) to their respective class teachers to get their Admit

10. Card for the Board Exam.

11. Once issued from the library, the students should only bring the books to the school on the day of return, as they might get lost.

12. Students must carry their school almanac and pens/pencils to the library to maintain a record of the books they read/issued to them.

Laboratory Rules

1. Safety First: Always wear protective gear (aprons, gloves, goggles) when working in the lab.

2. Supervised Access: Students may only enter the lab in the presence of a teacher or lab assistant.

3. No Food or Drinks: Eating or drinking inside the laboratory is strictly prohibited.

4. Handle Equipment with Care: Use all lab equipment responsibly. Report any damage immediately.

5. Follow Instructions: Perform experiments strictly as instructed by the teacher. No unauthorized experiments are allowed.

6. Keep the Lab Clean: Always clean your workstation and return equipment to its designated place after use.

7. Report Accidents: Inform the teacher immediately in case of spills, breakage, or injuries.

8. No Horseplay: Maintain discipline and avoid unnecessary movement or loud conversations.

9. Know Emergency Procedures: Familiarize yourself with the location of safety equipment like fire extinguishers, eye wash stations, and exits. 

3. SCHOOL TRANSPORT RULES
Transport facility will be made available on specified routes and designated stops only, at the sole discretion of the school management.
It is to understand that school transport, like any other vehicle on road, may get delayed sometimes due to traffic conditions, road conditions, or some technical fault. The parents should understand these practical situations and they should be at their best in cooperating towards the same.
The school transport routes are subject to change depending upon the requirements of the students and it is at the sole discretion of the school management.
For any addition or change in the route, the interested parent(s) may contact the Principal with a written request. The change may be allowed as per feasibility and availability.
School transport is an optional facility and it cannot be claimed as a matter of right by any student/ parent. The school management reserves the right to withdraw the school transport facility from any student without assigning any reason whatsoever.
The school transport is arranged by the school for a complete academic session. Thus school transport cannot be withdrawn between the academic session.
In case any parent wishes to withdraw from the school transport facility for the next academic session, he/ she is required to inform the school in writing in advance of the withdrawal otherwise one month's transport fee will be charged in lieu of one month's notice.

DISCIPLINARY NORMS IN THE SCHOOL BUS
All students using the school bus are expected to be on the left side of the school bus at their designated bus stops at least ten minutes before the
arrival time of the bus. The buses will not wait for the latecomers. During the dropping time due to safety concerns, students will not be dropped unescorted, instead, he/ she would be taken back to school and the parent would have to pick the student from the school.
The availability of school transport to the learners is subject to adherence to disciplinary norms. Any misbehavior that distracts the driver is a serious violation and could harm someone. Therefore, learners are required:
a. to remain seated while the bus is in motion. b. to obey the instructions of the Bus Driver/ ln-charge. c. not to throw objects in or out of the bus. d. not to use indecent language in the bus with fellow pupils or the bus
staff. e. not to damage the seats, curtains, etc. in the bus. f. not to fight or threaten other students in the bus. g. to abstain from any unruly behavior in the bus.
If any student is reported for any of the above violations, the school will take the following actions:
FIRST OFFENCE:- Warning and report to the parents.

SECOND OFFENCE:- Call the parents and suspend the learner's traveling on the bus for one week.

THIRD OFFENCE:- School Bus facility shall be withdrawn with a fine.

Parent-student code of conduct
Parents are expected to:

1. Recognize that the education of children is a joint responsibility of the parents and the school community.

2. Adhere to rules with respect to visit timings/security.

3. Not to walk into the class or corridor during school hours. Those who wish to find out the progress of the child will kindly meet the teachers concerned with a prior appointment..

4. Help their children understand that in a democratic society appropriate rules are required to maintain a safe, orderly environment.

5. Ensure that children bring only items appropriate and related to the instructional program at school.

6. Know school and classroom rules and help their children understand them.

7. Convey to their children a supportive attitude toward education and discipline.

8. Build good relationships with teachers, other parents and their children’s friends.

9. Ensure dignity is maintained in the manner of dress when visiting the school.

10. Help their children deal effectively with peer pressure.

11. Inform school officials of changes in the home situation that may affect student conduct or performance.

12. Insist their children be dressed and groomed in a manner consistent with the dress code and school uniform.

13. Provide a place for study, and ensure homework assignments are completed.

14. Check the diary daily and note the teacher’s remarks etc. monthly reports and terminal examination results should be scrutinized and signed by the parents. Remedial measures should promptly be taken.

15. Ensure your ward does not carry any electronic gadget or objectionable literature to the school at any point of time. Once confiscated, these items will not be returned.

16. Be courteous to the school staff and polite with your interaction with anyone in the school premises.

17. Not criticize teachers in front of their wards.

18. Recognise that the school does not guarantee the success of a pupil’s studies unless the parents or guardians co-operate with the school authorities and do their part by enforcing regularity and discipline.

19. Ensure that their ward is punctual and regular in attending classes.